PRIVACY

Privacy Policy:

Gympie District Show Society is committed to promoting and encouraging the development of pastoral, horticultural and industrial interests in the Gympie and Wide Bay Region of Queensland.

To enable us to deliver our services to the community, we need to collect, store and manage personal information. We only collect information that is needed for us to provide our services. This policy sets out how we manage personal information and our commitment to privacy protection.

Collection of personal information
We may collect personal information from you if you are involved with us as a supporter, volunteer, donor, sponsor, event attendee or as a member of our organisation in some other way. We collect information for several purposes including to:-

  • Interact with you or contact you,
  • Provide you with our services including processing orders for goods or services you have requested from us,
  • Consider your employment or other applications,
  • Manage and administer our organisation, including to keep administrative records,
  • Fundraise, promote events or for other marketing purposes, including to give you updates or information that may be relevant to you, and to
  • Improve our website or conduct analysis of our marketing activities.

When your personal information is collected, for example on forms or in person, we will specify the purposes for which we are collecting it. We collect personal information directly using from you or using our website, social media or other digital accounts, forms or in person. The type of personal information that may be collected includes:-

  • Your name and title,
  • Your contact details such as your address, contact number and email address,
  • Your date of birth and/or age,
  • Your opinions and preferences through surveys, reviews or questionnaires,
  • Payment or billing information relating to a purchase of goods or services or a donation, such as your billing address, bank or credit card details relating to payment and details for invoicing purposes,
  • Your Australian Business Number,
  • Information provided when you access our website or interact with us on social media, including your use of our website, browsing behaviour and other information available to us through cookies or web analytics, and
  • Any other personal information requested by us or provided by you.

we store personal information via our electronic database and on paper files at our office located at 77 Exhibition Road, Southside QLD 4570. We store personal information in accordance with our internal policies and procedures to ensure its safety and protection from loss, damage or misuse. We securely destroy personal information when we are no longer required to give a record of it.

Disclosure of personal information

We only disclose your personal information where it is necessary to deliver our services to the community, and where we have told you about any disclosure at the time the information was collected, usually by referring you to this policy.

We disclose personal information within our organisation, including to our committee, employees and volunteers where it is required to deliver our services, hold our events, make decisions relation to your employment or other applications or where we need to for our administrative functions.

We will disclose your personal information to outside organisations when:-

  • We are required to by law,
  • You have asked us to share your information and have provided your written instructions requesting us to do so, and/or
  • We are required to do so to facilitate the management of the organisation, including to our legal representatives, financial planners or other professional services such as IT service providers, web hosting or other service providers.
  • Where information is disclosed to outside organisations, we will ask them to treat your personal information according to this policy. 

YOUR RIGHTS, Complaints, and Contact

You have the right to request to receive a copy of your information at any time and can ask us to correct any inaccurate, out-of-date or incomplete information. You can do this using the below contact information. We will take steps to verify your identity below releasing personal information, in accordance with our own policies and procedures.

To unsubscribe from any marketing or communications, please use the unsubscribe function on a relevant email or contact us using the below details.

If you have any questions, concerns or complaints about our management of your personal information, you can contact us via email on admin@gympieshow.com.au or by writing to us at:

Gympie District Show Society
PO Box 488
GYMPIE QLD 4570

We will update this policy if the way we collect, use or disclose personal information changes. Updates to this policy will be published on our website.